No. 1 — Choosing the right contract for your office rental
Businesses generally rent their premises with a commercial lease (the famous 3-6-9) or A professional lease (minimum duration of 6 years). The latter is mainly aimed at liberal professions, since the activity must not be commercial, agricultural or industrial.
But who says rental does not necessarily mean lease.. To adapt to new ways of working, real estate professionals now offer the rental contract for the provision of services. It is an all-inclusive contract that allows rent a turnkey office over a short period of time (6 to 36 months). The benefits are numerous. More flexible, more practical and more economical, this contract is the right solution to move quickly and easily into new premises, without constraints.
No. 2 — Select the type of office you need
While the professional real estate market is more dynamic than ever, businesses are spoilt for choice and can access a wide variety of offers. From Open space station At fully independent tray, the layout possibilities are numerous and adapt to all structures:
· The open space station: you share the open space with other companies or self-employed workers. This solution allows you to change the number of positions very easily but is only suitable for very small teams.
· Closed offices: you benefit from a completely closed office in a coworking space. You thus have access to common areas.
· The independent set: your offices are completely private and you don't share any space with other businesses.
These various offices can be located in a coworking space, in a business center or in the premises of another company. There is also the possibility of setting up in an empty room and arranging it from A to Z but this solution is obviously much more restrictive and expensive.
#3 — Finding the right location
Center of Paris, periphery, left bank, right bank : businesses are growing in all four corners of the capital. What is the preferred neighborhood for your future offices? Accessibility must be a decisive criterion. In fact, you must choose a well-connected location, to comfort and well-being of your employees, but also to attract future talent. Also think about your prospects and your customers who will have to visit you. It is essential that they can easily park nearby or that public transport is accessible within a few minutes on foot.
Other important points need to be reviewed for The choice of location :
· Shops and services nearby, all the more so if you do not offer catering on site,
· The neighborhood, which will have an obvious impact on the price but also on your image,
· The nature of your business, which can also affect the choice of location.
No. 4 — Define the right budget
This is obviously an essential point in your research, but above all, you must: looking for a good value for money rather than choosing the cheapest deal. Remember that your office will represent your brand over the long term, both to your customers and to your current and future employees. The financial effort is often considerable, especially for small businesses and/or new structures, but it is worth the effort. A beautiful and well-placed office will offer a better quality of life at work to your employees, which will be beneficial for their productivity. It will also serve your brand image and show your business in its best light: it is a real communication tool in its own right. So don't make the mistake of sacrificing your office budget to reduce expenses!
No. 5 — Do not forget the associated services
Location, budget, contract: Check!
Now, focus on your employees: they are the ones who make your business run and who will make the place live. To make them come every morning with a smile and to boost their motivation, it's up to you to offer them the best work experience. Several factors can have an influence on their well-being. In particular, the presence of a rest area, a gym or even a cafeteria is very pleasant to relax during the break. The green spaces are also increasingly popular for maintaining the morale of the troops.
No. 6 — Determining the right surface
The size of your offices depends primarily on that of your team. It is essential that each employee has enough space to feel good. Overall, you need 4 to 6 m² per person in a Open space and 10 to 12 m² in a Closed office. In addition to this area, there are those of the meeting rooms and the various common areas (kitchen, break room, etc).
If you opt for the rental contract for the provision of services, it's even easier: all you have to do is choose the number of stations. In this case, anticipate your short and medium term needs to avoid having to move too often.
No. 7 - Entrust your research to an expert
You don't have the time or the expertise to go in search of office of your dreams ? Delegate your search to professionals and access the best properties on the market. Flashoffice accompanies you in your project, from defining your needs to moving into your new premises. With us, you will discover all the advantages of rental contract for the provision of services and you will quickly set up your team in a location that suits you 100%.
